VirtualEvent.Center is a safe, reliable and effective way for your organization to successfully hold conferences, meetings and panel discussions in an online environment.
Our solutions are designed for associations, nonprofits, corporations, educational institutions and federal, state and local government agencies looking to bring their live or pre-recorded conferences or meetings into the virtual online realm, while maintaining the highest possible quality and reliability.
Whether your attendees can’t be there in person for your live event, or if you prefer to host your event 100% virtually, VirtualEvent.Center has the tools and experienced team ready to make your virtual event happen easily and seamlessly.
Virtual Conference in a Box (VCiB) Kits
Kits include a laptop computer, high end webcam with a light, a condenser microphone, multiple headphone options, and the necessary software for broadcasting or recording to our platform.
VCiB Kits are easy to setup and once powered on, our remote technicians will assist your presenter with configuring and setting up both their presentation and the live stream feed.
If your virtual event requires real-time conversation, such as in a panel discussion, we can architect special low latency streams that allow for a free flow of communication between presenters in different locations.
Remote Support & Presenter Coaching
With our VCiB “Self-Setup” Kits our team is able to provide remote support and operate the kit from anywhere in the world. Once your presenter sets it up, we’ll handle the rest!
For recordings, our remote technicians are able to run a teleprompter application so your speaker can easily give their presentation directly to the camera and look great doing it!
Included with the VCiB Kits is also a presenter coaching session. One of our producers will give pointers on best practices for presenting virtually, such as backgrounds, clothing, where to look, and even advice on presenting to an audience you can’t see. Sessions are available to any presenter you have at your virtual event and can easily be scheduled anytime before the day of your event.
A micro-site is a dedicated website of one or more pages for your event.
Each micro-site is custom built for the needs of your event. They can be as simple as a single page containing the agenda, speaker bios, and the live video player, or as complex as a site with registration, videos from past events, presentation viewers, file libraries, live captions, chat windows, and Q&A widgets.
The micro-site can be custom branded for your virtual event and can be managed by either our team or yours. Your micro-site would be hosted as a subdomain under our website, or if desired, it can be hosted at a custom domain of your choosing.
Existing Website Integration
Another option we offer is integration of our player and interaction tools into your existing website. We can send you the necessary code snippets for each component and answer any technical questions your team may have. This option is ideal for larger companies with a digital or web support team that prefers to handle their own content.
Most live events cannot happen without the support of sponsors. With this in mind we’ve built in sponsorship opportunities to our platform, both in stream and on our micro sites and player pages. This allows you to sell branding space to your sponsors easily and efficiently.
In your virtual event, we’re also able to incorporate sponsorship videos and promotional slides between sessions.We can also incorporate in-stream content allowing for sponsor branding on specific sessions or for the duration of the event.
Security: Locking Down your Virtual Event
We realize that not all virtual events are designed to be publicly accessible. Some are for internal teams or registered attendees only. We take security very seriously and because of that, we offer several options for protecting your virtual event from unwanted eyes. These options include:
- Delayed Link Distribution
- Password Protection
- Intranet Only Player Pages
- Single Sign On Integration
- And more custom solutions to fit your company’s needs
Analytics for your Virtual Event
Depending on your needs, we can provide a variety of analytics to help you quantify the reach and impact of your virtual event and identify prospects for future follow-up.
We offer a few options for Analytical data including:
- Basic Analytics
- Number of Viewers
- Intermediate Analytics
- Number of Viewers
- Viewing Time
- Geographic Location
- Operating System / Device Type
- Advanced Analytics
- Individual user behavior, including when and what content they watched.
- Requires users to register or log in.